Privacy Policy
Effective Date: May 14, 2026 | Last Updated: May 14, 2026
Atlantic Summer Institute (incorporated as Atlantic Summer Institute on Healthy and Safe Communities) is committed to protecting the privacy of individuals who visit our website at asi-iea.ca. This Privacy Policy explains what personal information we collect, how we use it, and your rights regarding that information.
ASI operates in accordance with Canada’s federal privacy legislation, the Personal Information Protection and Electronic Documents Act (PIPEDA), and applicable provincial privacy laws. This policy applies to our English and French language websites.
1. Who We Are
Atlantic Summer Institute (ASI) is a bilingual, non-profit organization incorporated in 2008. We serve as a year-round hub connecting people and evidence to advance upstream policy and community action across Atlantic Canada.
For privacy-related inquiries, contact us at:
Email: info@asi-iea.ca
Phone: 902-894-3399
Fax: 902-626-3221
Website: asi-iea.ca/en/contact/
2. Information We Collect
We collect personal information only when you voluntarily provide it through our website. This may include:
Contact Form: Your name, your email address, and the content of your message.
Newsletter Signup: Your name and your email address.
Event Registration (ASI Annual Policy Forum): Name, email, organization, and other registration details submitted via our third-party registration platform, Pheedloop (site.pheedloop.com).
We also collect non-personal, technical data through website analytics tools (such as Google Analytics), including pages visited, time on site, browser type, and general geographic region. This data is aggregated and does not identify you personally.
3. How We Use Your Information
We use the information we collect to:
Respond to inquiries submitted through our contact form.
Send newsletters and updates to subscribers who have opted in.
Process event registrations and communicate event-related information.
Improve the functionality and content of our website.
Fulfill legal and administrative obligations.
We do not sell, rent, or trade your personal information to third parties.
4. Legal Basis for Processing
We collect and use your personal information with your consent (e.g., newsletter signup, contact form submission), or where necessary to fulfill a service you have requested (e.g., event registration). You may withdraw your consent at any time by contacting us at info@asi-iea.ca.
5. Third-Party Services
ASI uses the following third-party platforms that may process personal data on our behalf:
Pheedloop: event registration and management (site.pheedloop.com). Data submitted during registration is subject to Pheedloop’s own privacy policy.
Google Analytics: website traffic analytics. Google may collect anonymized usage data. You may opt out via your browser settings or the Google Analytics Opt-Out Browser Add-on.
Social media platforms (Facebook, Instagram, YouTube): when you interact with our social media pages, those platforms’ own privacy policies apply.
ASI is not responsible for the privacy practices of these third-party services.
6. Cookies
Our website uses cookies — small text files stored on your device — to support website functionality and analytics. You can control cookies through your browser settings. Disabling cookies may affect the performance of certain site features.
7. Data Retention
We retain personal information only as long as necessary to fulfill the purposes described in this policy, or as required by law. Newsletter subscribers’ information is retained until they unsubscribe. Contact form submissions are retained for a reasonable period to allow us to respond and follow up.
8. Your Rights
Under PIPEDA and applicable law, you have the right to:
Access the personal information we hold about you.
Request corrections to inaccurate or incomplete information.
Withdraw consent for the collection, use, or disclosure of your information.
Request deletion of your personal information, subject to legal obligations.
To exercise any of these rights, please contact us at info@asi-iea.ca. We will respond within a reasonable timeframe.
9. Security
ASI takes reasonable measures to protect your personal information from unauthorized access, loss, or misuse. Our website is built on WordPress and uses standard web security practices. However, no transmission over the internet is completely secure, and we cannot guarantee absolute security.
10. Links to External Sites
Our website may contain links to external websites. ASI is not responsible for the privacy practices or content of those sites. We encourage you to review the privacy policies of any external sites you visit.
11. Children’s Privacy
Our website is not directed at children under the age of 13, and we do not knowingly collect personal information from children. If you believe a child has provided us with personal information, please contact us so we can delete it.
12. Language
This Privacy Policy is available in English and French. In the event of any conflict between the two versions, the English version will prevail unless otherwise required by law.
13. Changes to This Policy
ASI may update this Privacy Policy from time to time. Any changes will be posted on this page with a revised “Last Updated” date. We encourage you to review this policy periodically.
14. Contact Us
If you have questions or concerns about this Privacy Policy or our privacy practices, please contact us:
Email: info@asi-iea.ca
Phone: 902-894-3399
Website: asi-iea.ca/en/contact/
You also have the right to file a complaint with the Office of the Privacy Commissioner of Canada at www.priv.gc.ca.